Off-Site Document Conversion and Scanning Services

Estimated Value: $150,000
Closed PennsylvaniaCloud & Data Servicesrfp
This bid is closed — responses were due September 23, 2026. It is no longer accepting submissions. We keep closed bids on BidsNexus for reference: agencies often re-issue the same need, and past bids show what they buy and when.
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Sep 9, 2026
Sep 23, 2026 3:00 PM
Cloud & Data Services
rfp
518210
AI Summary
This bid is for off-site document conversion and scanning services, including preparation, scanning, indexing, quality control, and secure destruction of physical documents, with delivery of digital files.
Line Items
ItemQtyUnitEst. Unit PriceEst. TotalCategory
Document Preparation Services (e.g., removing staples, paper clips, unfolding) 500000 page $0.05 $25,000.00 IT Services
Off-Site Document Scanning Services (standard letter/legal size) 500000 page $0.15 $75,000.00 IT Services
Document Indexing Services (basic metadata entry per document) 50000 document $0.50 $25,000.00 IT Services
Quality Control and Image Verification Services 500000 page $0.02 $10,000.00 IT Services
Secure Digital File Delivery (e.g., encrypted hard drive, secure FTP) 1 project $5,000.00 $5,000.00 IT Services
Secure Physical Document Storage (temporary, prior to destruction) 100 box-month $5.00 $500.00 Facilities
Secure Physical Document Destruction Services (shredding) 50000 pound $0.10 $5,000.00 Security
Estimated Bid Value$150,000.00

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📎 oppMgmtLink.pdf View
📎 index.pdf View
📎 PIEE_Solicitation_Module_Vendor_Access_Instructions.pdf View
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