| Item | Qty | Unit | Est. Unit Price | Est. Total | Category |
|---|---|---|---|---|---|
| Overnight lodging for participants (August 3-4, 2027) | 300 | room-nights | $120.00 | $36,000.00 | Facilities |
| Breakfast for participants (August 4-5, 2027) | 300 | meals | $20.00 | $6,000.00 | Food Services |
| Lunch for participants (August 4-5, 2027) | 300 | meals | $30.00 | $9,000.00 | Food Services |
| Morning and afternoon break food and drinks (August 4-5, 2027) | 600 | breaks | $15.00 | $9,000.00 | Food Services |
| General meeting space (classroom style for 150 participants, August 4-5, 2027) | 2 | days | $3,000.00 | $6,000.00 | Facilities |
| Break-out rooms (for 60 participants, August 4-5, 2027) | 4 | room-days | $1,000.00 | $4,000.00 | Facilities |
| Registration area (August 3-5, 2027) | 1 | lot | $750.00 | $750.00 | Facilities |
| Separate storage space (August 3-5, 2027) | 1 | lot | $500.00 | $500.00 | Facilities |
| Audio visual equipment (6 microphones, 1 lavalier, 4 presentation screens, 3 podiums, August 4-5, 2027 with August 3 setup) | 1 | lot | $5,000.00 | $5,000.00 | Telecommunications |
| Exhibit tables with chairs and power (5 tables, 2 chairs each, August 3-5, 2027) | 1 | lot | $1,500.00 | $1,500.00 | Facilities |
| General and break-out room setup (by afternoon/evening of August 3, 2027) | 1 | lot | $1,000.00 | $1,000.00 | Facilities |
| Water stations in general meeting area (throughout conference) | 1 | lot | $750.00 | $750.00 | Food Services |
| Venue Management/Coordination Fee | 1 | lot | $10,000.00 | $10,000.00 | Professional Services |
| Estimated Bid Value | $110,000.00 | ||||
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