Central Repository

Estimated Value: $2,500,000
Open New 10 days left PennsylvaniaInformation Technologyrfq
Nov 2, 2026
Nov 13, 2026 12:00 AM
Information Technology
rfq
541519
AI Summary
The Pennsylvania Department of Education is seeking a vendor to operate a secure, long-term central repository for student transcripts from private licensed schools and potentially higher education institutions. The vendor will be responsible for ingesting, storing, safeguarding, and servicing both historical and current transcripts, including paper and digital records. Services include establishing upload protocols, providing technical support, managing transcript and verification requests, ensuring secure identity and payment processes, and maintaining FERPA-compliant data security. The vendor must operate at no cost to the Commonwealth, recovering expenses through fees charged to students, schools, and third parties.
Line Items
ItemQtyUnitEst. Unit PriceEst. TotalCategory
Operation of Secure Long-Term Central Repository for Student Transcripts 1 lot $500,000.00 $500,000.00 IT Services
Ingestion, Storage, and Safeguarding of Historical and Current Student Transcripts (Paper and Digital) 1 lot $400,000.00 $400,000.00 IT Services
Establishment of Upload Protocols for Digital Records 1 lot $75,000.00 $75,000.00 IT Services
Technical Support for Schools and Institutions 1 lot $100,000.00 $100,000.00 IT Services
Management of Transcript and Verification Requests 1 lot $300,000.00 $300,000.00 IT Services
Secure Identity and Payment Processing System 1 lot $150,000.00 $150,000.00 IT Services
Tracking and Reporting of Record Ingestion per School 1 lot $50,000.00 $50,000.00 IT Services
FERPA-Compliant Data Security and Privacy Management 1 lot $200,000.00 $200,000.00 IT Services
Regular Financial and Service Reporting 1 lot $75,000.00 $75,000.00 Professional Services
Department Staff Access to Records Support 1 lot $50,000.00 $50,000.00 IT Services
Disaster Recovery Plan Development and Maintenance 1 lot $100,000.00 $100,000.00 IT Services
Transition Plan Development and Maintenance 1 lot $50,000.00 $50,000.00 Professional Services
Operational Costs Recovery (through fees to students/schools/third parties) 1 lot $500,000.00 $500,000.00 Other
Estimated Bid Value$2,500,000.00

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