City Council Chambers Public Access and Hybrid Meeting Technology Upgrade – Request for Proposals

Estimated Value: $125,000
Open New 28 days left WashingtonInformation Technologyrfp
Nov 4, 2026
Dec 2, 2026 5:00 PM
Information Technology
rfp
541511

Key questions

When is this bid due?

Responses are due December 2, 2026 at 5:00 PM (local agency time). That is 28 days from today.

Where is the work?

White Salmon, Washington. It is listed with other open Washington government bids on BidsNexus.

Who can bid?

No set-aside is listed on the notice. Check the solicitation documents for vendor registration and eligibility requirements.

What NAICS code applies?

NAICS 541511 (Information Technology).

What kind of solicitation is it?

Request for Proposal (RFP) in the Information Technology category.

How do I respond?

Responses go through the agency's official posting on whitesalmonwa.gov. BidsNexus links to the original solicitation and its documents; a free account shows the link and emails you similar bids.

AI Summary
The City of White Salmon is seeking proposals from audio/video integration firms to upgrade their City Council Chambers' technology. The project involves modernizing audio, video, and hybrid meeting capabilities to improve quality, support public meetings and livestreaming, and simplify operations. Vendors should propose solutions that offer the best overall value, considering reuse or replacement of existing equipment.
Line Items
ItemQtyUnitEst. Unit PriceEst. TotalCategory
System Assessment and Design Recommendations for AV Integration 1 lot $7,500.00 $7,500.00 Professional Services
Audio/Video Equipment (Microphones, Cameras, Displays, Control Systems, etc.) 1 lot $60,000.00 $60,000.00 IT Hardware
Installation of Audio/Video and Hybrid Meeting Technology System 1 lot $25,000.00 $25,000.00 IT Services
Programming of Audio/Video and Hybrid Meeting Technology System 1 lot $15,000.00 $15,000.00 IT Services
Testing and Commissioning of Audio/Video System 1 lot $5,000.00 $5,000.00 IT Services
Staff Training for New AV and Hybrid Meeting System 1 lot $2,500.00 $2,500.00 Professional Services
System Documentation for AV and Hybrid Meeting System 1 lot $2,000.00 $2,000.00 Professional Services
Ongoing Support Options for AV and Hybrid Meeting System 1 year $8,000.00 $8,000.00 IT Services
Estimated Bid Value$125,000.00

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📎 White_Salmon_Council_Chamber_AV_Vendor_Solicitation.pdf View
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