Government Bids

The bid shall be awarded to the lowest responsive and responsible bidder whose bid

“Best Value” means the most advantageous balance of price, quality, service, performance,

For the purposes of bid evaluation and selection, when the District determines that

Any withdrawals or corrections to a bid permitted or denied after the bid opening

Mistakes shall not be corrected after award of the bid.   

A bid may be withdrawn after bid opening only if the mistake is clearly evident to

Minor informalities in a bid may be waived if the Purchasing Agent deems it advantageous

When required or determined to be appropriate, bids shall be accompanied by a certified

All bid notices for work to be done shall contain an affirmative statement requiring

The purchase description, evaluation factors, delivery or performance schedule, and

Instructions and information to bidders concerning the bid submission requirements,

When the Vice President of Business Services determines that the district can obtain

When the District determines that, according to Public Contract Code Section 20651.7,

When bids are required according to Public Contract Code Section 20651, the Board

Change orders and amendments are not permitted to allow total expenditure of funds

Contracts for work to be done, services to be performed or for goods, equipment or

Contracts are not enforceable obligations until they are ratified by the Board.  

Director of Food Services, for the day-to-day operation of the cafeteria services

Director of Procurement

Dean of Administrative Services/Controller

District Administrative Policies and Procedures.   

Rules and Regulations as set forth by the Chancellors Office.   

State Statutes and Administrative Rules, i.e., Education and Public Contract Code   

Prepayment for standard goods or services is prohibited. Exceptions will only be made

The District provides prepayments only for very limited types of procurements. These

The responsibility for advising the Purchasing Department of any grant related purchasing

Procurements made with grant funding will follow all applicable guidelines as outlined

Formal secure proposals will be made public which include the names of the proposers.

Formal secure bids will be made public which will include the name of the bidder,

Loan or evaluation of equipment should in no manner constitute a preference for that

This purchase requisition must be fully approved in Galaxy and shall be used to issue

In addition, the Purchase Requisition shall also state, "All costs associated with

This prior approval shall be noted by the approval of the appropriate staff on the

All equipment brought in for loan or evaluation purposes shall have prior authorization

Small tools should be coded as tools (object code 4511) and entered in a small tools

Blanket Purchase Orders cannot be used to procure equipment.

The amount of competition needed on a Blanket Order varies according to commodity,

Blanket Purchase Orders are used to purchase items on a repetitive basis to serve

The Blanket Purchase Order may spell out terms, conditions, delivery information and

Blanket Purchase Orders

Special approval is needed for the procurement of furniture, equipment, flooring,

Special approval is needed for the procurement of computer hardware, peripherals and

Purchase Order (PO)

The procurement of goods and services in amounts greater than $75,000 to under bid

Supporting documentation and price quotations are maintained as part of the Purchasing

The procurement of goods and services in amounts greater than $15,001 and under $74,999

The procurement of goods and services of $15,000 or less are not subject to the competitive

All Public Works Contracts (i.e., construction, alterations, repairs or improvements)

All formal Bids and Requests for Proposals.   

Current Bid Threshold | Mt. San Jacinto College