Government Bids

When the Vice President of Business Services determines that the district can obtain

When the District determines that, according to Public Contract Code Section 20651.7,

When bids are required according to Public Contract Code Section 20651, the Board

Change orders and amendments are not permitted to allow total expenditure of funds

Contracts for work to be done, services to be performed or for goods, equipment or

Contracts are not enforceable obligations until they are ratified by the Board.  

Director of Food Services, for the day-to-day operation of the cafeteria services

Director of Procurement

Dean of Administrative Services/Controller

District Administrative Policies and Procedures.   

Rules and Regulations as set forth by the Chancellors Office.   

State Statutes and Administrative Rules, i.e., Education and Public Contract Code   

Prepayment for standard goods or services is prohibited. Exceptions will only be made

The District provides prepayments only for very limited types of procurements. These

The responsibility for advising the Purchasing Department of any grant related purchasing

Procurements made with grant funding will follow all applicable guidelines as outlined

Formal secure proposals will be made public which include the names of the proposers.

Formal secure bids will be made public which will include the name of the bidder,

Loan or evaluation of equipment should in no manner constitute a preference for that

This purchase requisition must be fully approved in Galaxy and shall be used to issue

In addition, the Purchase Requisition shall also state, "All costs associated with

This prior approval shall be noted by the approval of the appropriate staff on the

All equipment brought in for loan or evaluation purposes shall have prior authorization

Small tools should be coded as tools (object code 4511) and entered in a small tools

Blanket Purchase Orders cannot be used to procure equipment.

The amount of competition needed on a Blanket Order varies according to commodity,

Blanket Purchase Orders are used to purchase items on a repetitive basis to serve

The Blanket Purchase Order may spell out terms, conditions, delivery information and

Blanket Purchase Orders

Special approval is needed for the procurement of furniture, equipment, flooring,

Special approval is needed for the procurement of computer hardware, peripherals and

Purchase Order (PO)

The procurement of goods and services in amounts greater than $75,000 to under bid

Supporting documentation and price quotations are maintained as part of the Purchasing

The procurement of goods and services in amounts greater than $15,001 and under $74,999

The procurement of goods and services of $15,000 or less are not subject to the competitive

All Public Works Contracts (i.e., construction, alterations, repairs or improvements)

All formal Bids and Requests for Proposals.   

Current Bid Threshold | Mt. San Jacinto College

Requisitions for an advance payment for tangible goods or for purchase of gift cards

Requisitions with a total value of at least $15,000 must be approved by the Dean of

Departmentally-approved requisitions will be submitted to Business Services for budgetary

Purchasers of goods and services or contract agreements must complete a purchase requisition

A purchase requisition may be a request for a one-time purchase or for multiple purchases

An individual must not unilaterally commit District funds by incurring a liability

Commodities purchased on a regular basis with varying prices such as fuel and computer

Instructional Materials including textbooks

Insurance Services

Professional Services or advice

Purchase or Lease from another Public Agency